Administrative Assistant-Administrative Assistant Sr.

Job Posting End Date

Please note the job posting will close on the day before the posting end date.

Job Summary

Job Description

What you’ll do:
Major responsibilities:

• Perform basic, routine administrative duties, following well defined, standard procedures.
• Assist with document processing.
• Assist in compiling special reports and request information from other areas.
• Assist in filing and retrieval of information in both hard copy and electronic formats.
• Answer telephone, take messages, communicate via e-mail as necessary.
• Receive and distribute incoming and outgoing mail.
• Use computer keyboard to enter data, perform calculations and/or retrieve information, operate a wide variety of electronic and mechanical office equipment.

Communication and interpersonal skills:

• Listens to and understands written and verbal instruction.
• Communicates effectively with co-workers and other employees and/or customers outside work area.
• Answers phone calls clearly and with a friendly, helpful tone, records messages accurately with appropriate information.
• Works effectively and productively with others.
• Actively helps others with assignments as necessary to maintain department productivity.

Customer focus:

• Answers customer questions but knows when appropriate to refer questions or issues to others.
• Actively learns the function of the department and each employee responsibility to assist customers more effectively.
• Exhibits concern and sensitivity to others.

Problem solving and initiative:

• Applies basic education and training in job responsibilities and assignments.
• Asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level.

What we’re looking for (SG 03 Administrative Assistant):
Education requirements are listed below:

• High school or GED

Work Experience requirement listed below:

• Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem-solving skills
• Demonstrated proficiency with computers and the use of office-oriented software products

What we’re looking for (SG 04 Administrative Assistant Sr.):

Education requirements are listed below:

• High school graduate or GED.

Work Experience requirement listed below:

• The minimum experience necessary for this position should include a total of 3 to 4 years of related experience or the equivalent, normally obtained by progression through the classification of Administrative Associate.
• Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills. Demonstrated proficiency with computers and the use of office-oriented software products.

What you’ll get:

• SG 03 Administrative Assistant with starting wages ranging from $44,078-$55,660.
• SG 04 Administrative Assistant Sr with starting wages ranging from $52,488-$65,610.
• In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

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Compensation Data

Compensation Grade:

Compensation Range:

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.