Job Summary
We’re looking for a senior-level event professional who can operate at the highest level of trust, discretion, and execution. This role is responsible for orchestrating the executive event experience, owning end-to-end delivery, acting as a trusted partner to senior leaders, and coordinating across internal teams and external partners to ensure every detail reflects AEP’s standards and brand.This role will execute large-scale corporate events, including Board of Directors meetings and executive leadership engagements. They will operate as a strategic project manager, executive liaison, and on-site leader, ensuring seamless execution from initial planning through post event follow-up.
Job Description
What You'll Do:
Executive & Board Experience
- Work in partnership with the Office of the Corporate Secretary to design and deliver high-touch, concierge-level experiences for Board of Directors meetings.
- Work closely with the Corporate Special Projects and Events Planner on executive and leadership meetings and programs, as well as other events as they arise.
- Build and manage detailed meeting timelines and executive briefing materials.
- Anticipate needs and proactively resolve issues to ensure a seamless experience.
End-to-End Event Ownership
- Lead planning and execution of Board meetings and support other executive and leadership engagements.
- Develop and manage comprehensive timelines and work plans.
- Oversee event logistics, including vendor management, venues, catering, transportation, audiovisual, security, and IT.
- Lead site selection and advance work with internal and external partners.
Project Management & Cross-Functional Leadership
- Operate as the central project manager for each quarterly meeting, coordinating across departments.
- Facilitate kickoff meetings, weekly check-ins, and milestone reviews among internal teams to ensure alignment and accountability.
- Delegate and coordinate tasks across internal team resources.
On-Site Execution
- Serve as onsite lead, ensuring flawless execution of all meeting elements, including transitions, timing, and technical production.
- Maintain composure and control in high-stakes, quick-paced environments.
Qualifications:
- Bachelor’s degree in Event Management, Marketing, Communications, or related field.
- 8+ years of experience in corporate event planning, with direct experience supporting executive leadership or Board-level events.
- Proven ability to manage complex, high-visibility events from concept through execution of varying formats and sizes (from 50 to 150+ attendees).
- Experience operating as a lead planner or single owner for executive events preferred.
- Willingness to travel and work flexible hours, including evenings and weekends as needed.
- Exceptional project management and organizational skills.
- Comfortable working with senior leadership.
- High level of discretion, judgment, and professionalism.
- Expertise in vendor management, contracts, and budget oversight.
- Strong collaboration skills across cross-functional teams.
Core Traits
- Detail-oriented and highly organized.
- “Get to Yes” attitude.
- Trusted partner who builds credibility quickly.
- Comfortable operating with ambiguity and high expectations.
- Strong bias for ownership and accountability.
Where You'll Work:
- On-Site in the AEP Headquarters in Columbus, OH
What You'll Get:
- Base salary
- Annual bonus
- 401K match
- AEP Pension
- Comprehensive benefits package that aims to support and enhance the overall well-being of our employees.
Where Putting the Customer First Powers Everything We Do!
At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!
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